Inventory Management for Small Business

Smart Inventory Management for Small Business

  Touseef Riaz

Posted on: 24 Feb 2022

Inventory Management for Small Business

Smart Inventory Management for Small Business

How much inventory do we have for each product we sell? At first glance, this may seem pretty straightforward. However, it is more complicated than that. Inventory management for small businesses includes supplying your business with supplies, raw materials, and finished goods.

An inventory management system for small businesses isn't just an account of what's in the warehouse. To do this, the organization must predict what the future will hold to have enough raw materials and supplies for future output. You waste valuable fiscal resources if you carry too much inventory. Carrying too little inventory causes you to lose money.

With an inventory management system that is effective, businesses can maximize sales. Automating some processes is possible with an efficient inventory management system. In other words, it provides the real-time data required to properly purchase and develop products, as it allows for accurate tracking of incoming and outgoing goods and services. As you read this article, you will discover how inventory management can help small businesses, whether they are starting an E-commerce store at Amazon, eBay, Walmart, or a physical store.

How Does Inventory Management Work?

Inventory management implies the determination of when and how much stock to order. Inventory management involves tracking stock from the time of purchase or creation of the stock until its sale.

You can manage and plan your inventory in a variety of ways, each based on the requirements of your business and product. Different strategies are employed in different industries, types of businesses, and companies. Pull strategy refers to the practice of ordering small quantities of inventory as they are required in response to customer demand. In contrast to the pull strategy, which relies on a forecast based on what is expected or predicted to happen, the push strategy relies on forecasting. Just-in-time strategy means products arrive at the customer's doorstep at the exact moment they are ordered.

Why is inventory management software for small businesses so important?

Regardless of the size of businesses, managing inventory is imperative to controlling costs and ensuring the client base has an ample supply of products. Businesses can reduce costs and cash flow with excellent inventory management.

Purchasing raw materials or products that sit on shelves does not result in the value or benefit of dollars spent on them. However, a lack of inventory can lead to a loss of sales if you don't have enough.

Small businesses must ensure that their inventory management is efficient, accurate, and reliable. The best inventory management software for small businesses must have all the necessary features to manage inventories effectively. For new business owners, let's look at some helpful tips on inventory management.

How to Plan Inventory Management for Small Businesses?

Inventory management for small businesses is not that much simple as you think. You need to apply a few filters in inventory management software for small business to get the desired results. Read these smart tips to get smart results.

  • Does FIFO suit your business nature?

Most likely, your business has a preferred method of inventory management. The first-in, first-out approach is used in businesses that deal with perishable goods such as flowers or food. They would sell the first inventory they purchased. This strategy means that the oldest inventory and materials deplete first.

In most companies, inventory management is done based on the FIFO principle. This inventory management tip is among the most popular for a reason: it can help you save money.

  • Forecasting demand and understanding it accurately

To manage inventory effectively, accurate forecasting is crucial. Inventory management relies on data to track usage of inventory, including historical sales, market trends, and seasonal trends. Furthermore, similar technologies such as predictive analytics have been developed to assist managers in making data-driven decisions. Aside from the weather, economic conditions, shifts in demand, and more, inventory managers must also consider other factors.

The ability to accurately forecast demand is increasingly important in managing inventory costs and maximizing sales opportunities. Fortunately, Inventooly has a smart tool for inventory management for small business and startups to forecast their stock.

  • Finding stocks with a low turnover rate

Inventory managers can order raw materials more effectively by identifying low-turn stock within the supply chain. To achieve this, they adjust production output and identify products that are no longer in demand.

A good example would be a system that identifies an item that has been on the shelf for a lengthy period. If this is the case, it may indicate that consumer demand for the product has decreased or that a more intensive marketing effort is necessary to boost demand. It's better to find slow-moving stock early on, so that obsolete stock doesn't become obsolete. Selling the stock to a third party can be a good tactic, as well as running a special promotion.

  • Keeping track of stock levels

Keeping track of how many specific items are available is crucial in small business inventory management. In addition, keep track of whether the data is used in product development or intended for use in marketing. This information can ultimately aid inventory managers in optimizing their order processes. Establishing an inventory counting process that is well documented and consistent will reduce the possibility of errors that may affect stock availability.

When inventory managers are using the inventory management system of their organization, automatic reminders can be added to alert them when additional items are needed. Keeping track of stock levels also assists managers in managing and monitoring product demand.

  • Ensure that stock levels are accurate

An accurate inventory management system for small businesses is essential. The right software must be combined with appropriate policies and procedures to ensure its accuracy. It is sometimes difficult to accurately determine what is actually on hand from the information displayed in your inventory management software. To have confidence in your inventory management process, you should ensure that your practices match those two levels closely.

Your inventory level can fluctuate due to various factors, such as not accurately receiving stock or even theft. You can identify errors in data entry, waste, and other inventory management problems by regularly auditing stock levels with cycle counting. All of these can be performed with a few clicks of inventory management software for small businesses.

  • Utilize Just-in-Time whenever possible

Ideally, inventories should be kept to a minimum but sufficient to ship what is needed when needed. Certain companies employ just-in-time inventory management (JIT) to keep supplies on-hand to a minimum and minimize operating costs. Suppliers and inventory managers work together, so raw materials get to the factory on time.

The best inventory management software for small businesses that are capable of quick order processing is essential for JIT inventory management. Make sure you maintain all the necessary details so you can fulfill customers' orders promptly.

  • It is essential to emphasize quality control

In the process of inventory management, quality control is of utmost importance. That's why quality inspections are crucial to minimizing waste and making sure products are up to code. Documenting accurate ordering and invoice matching, which are critical elements of quality control, is integral to inventory management. Additionally, it is extremely important to make sure that all employees are aware of the processes in place and follow them strictly.

Creating and maintaining a culture of quality for each step of your inventory process is an essential element of inventory management tips for small businesses. In addition to receiving the orders, the processes include picking, moving, and packaging the products. All of these can be easily handled with retail inventory management software for small businesses.

Embedding this culture throughout all policies, practices, and procedures begins at the top and starts at the top. You should ask your employees what they think about your company's culture regarding a quality-focused approach. Set goals for improvement after collecting feedback from customers, returns, and other inventory management indicators. Ensure you share progress as you achieve milestones in both individual areas and company-wide metrics.

  • Drop-shipping may be an option to consider

Drop-shipping eliminates the need to keep the products on hand and incur inventory costs by shipping them straight from the supplier to the customer. The responsibility for product marketing and sales lies with you rather than controlling every aspect of the product life cycle.

If you are selling the product at a wholesale price, then your profit will be the difference between the wholesale and retail prices. Thus, you will not need to store the product or fulfill it. Furthermore, you do not have to incur marketing and sales costs. To ensure the quality of your products, you require a trusted drop-shipping company as well as an inventory management app for small businesses to assist you with managing and monitoring your transactions.

  • Installing a POS

The use of point-of-sale technology can assist small businesses in tracking stock and inventory in real-time. Your software updates automatically when items are sold to display stock levels and costs. The term Point of Sale (POS) is used to identify and track supplies and raw materials at the point when a sale is made. It also helps in the manufacturing process to monitor their consumption.

To aid in tracking inventory inflows and outflows easily, your Point of Sale software should be integrated seamlessly with your inventory management system. Using integrated software to perform inventory counting ensures error-free data entry and provides better reporting capabilities. It is possible, for instance, to create dashboards displaying information such as profit margins and turnovers for specific items.

  • Implement a barcode system

Barcodes aid in the management of inventory even though they were invented more than 70 years ago. It tells you when the item was made, the color, location, the expiration date, and other details about what's in your warehouse. Businesses can easily, quickly, and accurately manage their inventory by using black bars and alphanumeric characters. Inventory managers can track incoming and outgoing stock using handheld scanners that can read barcodes.

Additionally, barcodes provide greater visibility into your products and make inventory management more efficient by making it possible to fulfill orders using items that will expire first.

As well as allowing you to conduct a quick inventory count, it makes it easier to place orders. If you are in a retail setting, the barcode can provide information on the products and their prices. Barcodes can be used throughout a product's lifecycle - from its manufacture to its service.

  • Orders should be used

The purpose of a purchase order is to keep track of orders placed with vendors or suppliers. A purchase order contains details regarding what, how much, and at what price something has been purchased. In comparison with the purchase order, a review of the goods is conducted to ensure that the correct item and quantity were received and the invoice price is correct. Purchasing orders are essential for receiving accurate inventory. Order can be tracked efficiently and correctly with the best inventory management app for small business purchases. Because all data is saved electronically, you are not required to store any paperwork regarding your business dealings with vendors.

  • Receive inventory promptly

The inventory must be reviewed and compared with the purchase order to ensure accuracy. The importance of confirming that you have received the correct item and have been charged for the agreed-upon amount cannot be overstated.

Having accurate inventory counts begins with receiving inventory. It is important to recognize that your inventory management system and your staff play an important role in this aspect. It is strongly recommended that businesses train their employees to receive inventory and its importance. To establish a robust inventory management process, start with accuracy from the beginning.

  • Formalizing and standardizing processes is essential

Using technology to transmit data and information is one-way inventory management processes can be improved. Adding formalization, standardization, and regular reviews to processes can limit human error and increase efficiency.

Having a consistent process for receiving stock, for instance, can contribute to minimizing errors and controlling costs. All parties will follow standard processing to receive, verify, unpack, and count products and pick, pack, and ship the items. As a result, your bottom line will increase revenue, reduce waste, and minimize variation.

  • Stockroom organization

Supply chain management efficiency is strongly affected by the way the stockroom is arranged. Time is wasted in the absence of inventory or if inventory is difficult to locate. Inventory management of perishable and fragile stock must also consider receiving, storing, and accessing inventory.

Managing inventory and orders efficiently requires warehouse space. A good warehouse management strategy allows you to store more inventory, drive sales, and control costs.

  • Decisions based on data

Stock levels and products in your inventory should be updated automatically by your inventory management system. Additionally, you should be able to determine the costs associated with stocking those products, how fast those products turn over, and when it is best to restock certain supplies. As a result of a robust inventory management system, you can get real-time data that can help you make informed decisions based on solid data.

Additionally, data can be used to monitor the performance of vendors and assist in predicting future sales levels based on historical data. When you make data-driven decisions, you're combining the science of critical data elements with the art of inventory management for small business in order to maximize revenue and decrease costs.

  • Assess the performance of suppliers

An inventory management system that is suitable for your business can also assist you in analyzing the reliability and quality of your suppliers. Here are some questions to ask yourself.

  • Do you have a supplier who consistently delivers goods on time?
  • Are there any suppliers whose shipment errors are the lowest?
  • What are the best prices offered by each supplier?

Inventory management costs are increased when a supplier's performance is unstable. Inventory analysis and identification of problematic suppliers can be made quickly and accurately using the right system. A habitually slow vendor or sends fewer items than ordered would be included in this category.

  • Make sure your inventory management software is up-to-date

Managing and optimizing supply chains is made easier with inventory management software. It makes sure small businesses have enough inventory on hand and in the right places to satisfy customers. As well as make sure their manufacturing processes are efficient.

A good inventory management system can assist in making informed purchasing decisions. This includes decisions regarding the timing of stock replenishment and which vendors to contact. An effective inventory management system is vital to both small and large businesses. Small businesses benefit from inventory management since it allows them to manage limited resources and ensure accuracy throughout the supply chain. Further, they play an important role in deciding how to develop and market the company's products to achieve long-term success.

Businesses can save time and money by utilizing an advanced inventory management system. In addition to minimizing costs, it accurately tracks inbound and outbound goods and services, so purchasing and product development can be made in real-time.

These tips provide you with some helpful information on how to get the best inventory management for small businesses or startups.


Following are the most common questions asked about inventory management for small businesses.

What are the best methods for organizing inventory in small businesses?

Small businesses organize inventory according to the inventory that is used in production. This includes inventory consumed as supplies and inventory consumed by consumers. During production processes, supplies need to be near the locations where they are picked up and used. Warehouses should be used to store inventory, where it can be accessed easily with minimal effort.

What is the best way to manage inventory?

Technology, procedures, and processes are all necessary to manage inventories effectively. Receiving items into inventory, managing waste, and monitoring stocking levels are all part of the inventory management process. Also, our highly qualified staff follows a systematic process for processing orders and managing raw materials. Cloud inventory management software for small businesses comes in handy, too; you can store data online and never have to worry about misplacing or losing it.

Which inventory types do small businesses need to manage?

Small businesses manage four types of inventories: raw materials and components, finished products, work-in-progress items, and maintenance and repair items. Raw materials and components are the inputs necessary to make the products the company sells. A finished good is available to sell to clients, and a work-in-progress is in the manufacturing phase. A maintenance and repair item runs business operations.


For small businesses, it is important to have a well-designed inventory management system to avoid waste and provide your customers with the goods and services they expect. Also, provide the experience they expect from your business. It doesn't matter whether you're learning the basics or organizing an already disorganized inventory system. As a new business owner, you'll find this article helpful in planning and streamlining your inventory management for small business.